1. The purpose of the enclosed letter is
to create three letters: one to the Club’s appropriate U.S.
Representative and
one to
each of the two Senators.
2. The first step is to determine the correct name of the
U.S. Representative for the Congressional District in which the
Club
has its official address, or if it does not have an official
address, the address of its primary meeting location.
You will
also need to determine the correct name of each of the Senators
for the state in which our club is located.
3. Determining the correct names of the Club’s
Representative and Senators is easy.
Go to:
https://www.congress.gov/members/find-your-member
Enter the Club’s address and the website will identify the
Representative and both Senators.
4. The downloadable letter, in Microsoft Word format, has
alternative entries highlighted in RED.
If your letter is to a
Representative, chose U.S. House of Representatives, H.R. 1094
and Representative as the salutation.
5. If your letter is to your Senator (you create a separate
letter for each Senator) use U.S. Senate, S. 459 and
Senator as the salutation.
6. If your club has a letterhead or a logo, please insert
it at the top of the letter. Insert the date of your letter.
7. The letters may be signed by one officer or multiple
Club officers — that is your choice. Please ensure that the
letter
has the name, signature, email address, and phone number for
each officer that signs the letters.
8. Make sure all of the highlighted entries in
RED have been resolved.
After you have finished editing, make sure you
have removed any remaining RED
text.
9. Print out each of the three letters.
10. Ensure that all signatures are signed in ink on the letter.
11. Use a scanner or a smartphone scanner app (such as
TurboScan for iPhone) to create a PDF scan of each letter.
12. Email the three PDF’s to:
Director John Robert Stratton at:
n5aus@n5aus.com for
review and delivery to Congress.
13. Please do not send these three letters directly to Congress
— for security reasons it is likely the letters will not reach
their intended addressee for months — thus rendering your
efforts useless.
14. The contents of this letter were created and approved by
the ARRL’s legislative team and the ARRL’s lobbyists.
Except for the “red highlighted”
options no part of this letter may be modified. It is
designed to address the matters
our lobbyists believe must be addressed for the letters to be
effective.
15. If you have any questions, please contact ARRL HQ or
Director Stratton
( N5AUS@n5aus.com
).
